Executive Assistant

The Executive Assistant is a full-time position reporting directly to the Executive Director (ED) and is responsible for administrative and clerical duties in support of the ED.

GENERAL RESPONSIBILITIES

• Provide comprehensive and effective administrative, clerical, coordination, human resources, and public relations support to the ED
• Maintain ED’s calendar, help establish priorities, and keep ED to schedule
• Assist with routing phone calls and answering emails and general inquiries
• Help develop, organize, and coordinate the promotion of private-sector giving including annual fund drive, fund-raising events, and cultivation of individual donor prospects
• Provide assistance and support for interaction with the Board of Directors, including preparing all materials/reports and taking minutes for meetings
• Work with staff in coordination and development of Museum special events
• Assist the ED in developing funding sources and preparing grant applications
• Help maintain calendar of grant proposal and reporting deadlines, including state licensing
• Independently coordinate projects and ongoing functions as assigned by ED
• Perform human resources tasks
• Help ED maintain systems of organization in the administrative office
• Execute the Annual Fund Drive in collaboration with Operations Manager
• Manage logistics of school tour registration
• Maintain staff calendar, internal communications and necessary supplies stock for daily office operations
• Perform other duties as requested by the ED

MINIMUM QUALIFICATIONS

• Strong written and verbal communication, time management, and organizational skills
• Excellent editing, proofreading, and computer skills including MS Office Suite (especially Word,
• Excel and Publisher) and Adobe
• Office management experience (nonprofit administration a plus)
• Proven experience at managing multiple tasks effectively
• Capacity to work effectively and congenially with the diversity represented in our visitors, volunteers, and staff
• Ability to follow directions, determine priorities, and complete tasks on time

DESIRED QUALIFICATIONS

• Bachelor’s degree from an accredited institution
• Interest and enthusiasm in preserving and sharing local heritage
• Familiarity with computer network management and computer troubleshooting skills, and
• HR experience
• Fluency in Spanish

BENEFITS

• $350 Quarterly Wellness Benefit
• Up to 3% match on a SIMPLE IRA

APPLICATION PROCESS

• This position will remain open until filled
• Please apply by directly emailing a resume, cover letter, and three professional references to [email protected].

EQUAL OPPORTUNITY POLICY

Fort Walla Walla Museum is an Equal Opportunity Employer. We do not discriminate based on actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender or transitioning status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.