Events Coordinator/Front Desk

JOB SUMMARY:

This position is responsible for actively prospecting, scheduling, and closing outside clients for the purpose of booking external corporate, wedding, or other events, such as our annual Gala or holiday-themed events, in addition to quarterly art gallery exhibitions. This position maintains a project budget, tracks all financial transactions, and provides reports to upper management. Additionally, this role assists in front desk and store coverage as needed.

 

REQUIREMENTS:

·         Must have a commitment towards and understanding of museum culture.

·         Have 1 or more years of experience working within a museum.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Actively prospecting and developing leads with the interest of generating revenue for the museum.

·         Maintaining relationships for future business.

·         Attend all events and manage its setup and take down.

·         Greet members in a premium, friendly, and professional manner.

·         Encourage memberships to visitors who are not current members.

·         Has an eye for detail and maintains a clean, organized workspace.

·         Maintains records and gives reports as needed.

·         Closely review schedules to ensure there is ample coverage for events.

·         Work with the Visitor Services Manager to ensure the Museum has front desk coverage, when needed.

·         And other duties as assigned.

ESSENTIAL QUALIFICATIONS:

·         Self-starter who can work efficiently and independently.

·         Strong communicator.

·         Client focused.

·         Strong relationship building and negotiation skills with the professionalism to handle a variety of needs and situations.

·         Creative, dependable, analytical, and organized.

·         Has a friendly demeanor and works well with others.

·         Is willing to learn and understand museum culture and collections.

·         Can follow fundamental standard operating procedures.

·         Has an eye for detail and thinking outside of the box.

 

SUPERVISORY RESPONSIBILITIES:

Directly supervises event volunteers and staff according to the organization’s policies and procedures. Responsibilities include scheduling, training, and directing work for volunteers and staff, information management, and reporting accurate income/expense-gross/net.

 

EDUCATION AND WORK EXPERIENCE:

·         High school diploma or equivalent.

·         Retail and some supervisory experiences are preferred.

·         Experience working with the public.

·         Experience in sales, prospecting, or event coordination is preferred.

 

If interested, please email a cover letter and resume to the Executive Director, Louise Palermo, at [email protected]