• Full Time
  • Seattle

Website Southwest Seattle Historical Society

The Executive Director is responsible for consistent achievement of the mission of the SWSHS to promote local history of the Duwamish Peninsula through advocacy, preservation, and education. The Executive Director should articulate a clear vision of the mission of the SWSHS to the community. The Executive Director reports to the Board and works with a team of staff and volunteers to accomplish these tasks. The Executive Director is responsible for the day-to-day management of the SWSHS, focusing on its fundraising, administration, and financial management. The Executive Director supervises a fulltime Curator (who in turn supervises a fulltime Registrar/ Collections Manager and work-study visitor services staff), a volunteer Volunteer Coordinator, and a contract Bookkeeper.

The Executive Director is a full-time exempt position and is expected to maintain limited posted office hours as well as perform evening and weekend duties such as committee meetings and community events, and in addition
• Fulfill all tasks delegated in the bylaws to the Executive Director;
• Engage with the Board and Staff on the administrative needs of the SWSHS in accordance with its mission, and assist in the development of long range and strategic plans;
• Act within nonprofit, history, historic preservation, and museum codes of ethics; and
• Pursue best practices in history, museum, and nonprofit management according to standards determined by the Board.
Development & Fundraising (60% of time)
• Responsible for developing and maintaining sustainable revenue streams through cultivating major gifts, grant writing and management/reporting, event coordination, and membership development;
• Responsible for donor and membership documentation in fundraising databases;
• Know and implement the donor cultivation cycle;
• Advocate the mission of SWSHS to the public, foundations, and governmental bodies;
• Enhance the visibility of SWSHS via fundraising programs, projects, and events;
• Promote SWSHS via internal and external tools and media;
• Appropriately liaison with heritage organizations and governmental officials; and
• Responsible for volunteer recruitment and retention with support from Volunteer Coordinator and Staff.

Administration and Financial Management
• Lead Staff support of the SWSHS’s Board of Trustees;
• Lead Staff support for Finance and Fundraising Committees;
• Provide written and oral reports at Board meetings as requested by Board President;
• Maintain a posted schedule of office hours at the museum, and some evening and weekend work is required;
• Develop and maintain consistent internal financial controls such as cash tracking and procurement approval process;
• Lead development of the annual budget;
• Directly manage administration and development financial accounts and support Staff in maintaining curatorial, museum operations, and membership accounts;
• Advise Board on developing written administrative and personnel policies and procedures;
• Directly supervise fundraising and administrative staff, contractors, and volunteers;
• Responsible for the success of the volunteer program;
• Supervise staff and volunteer work plans and conduct annual evaluations;
• Supervise contract bookkeeper to ensure correct and complete accounts management including maintaining appropriate expense and revenue categories;
• Responsible for periodic filings for taxes, nonprofit renewals, gambling licenses, work study employee reimbursements, reports on grants, etc.;
• Coordinate timely preparation and distribution of annual report to membership;
• Lead strategic and long-range planning;
• Interact with visitors, volunteers and Staff in an attentive, friendly, courteous and service oriented manner;
• Maintain high standards of personal appearance and grooming;
• Maintain a professional working relationship and promote open lines of communication with Staff, Volunteers, visitors and the Board; and
• Perform other duties as required.
Facilities management
• Work with Facilities Committee to develop and implement Facilities Master Plan;
• Plan and manage capital projects separately from regular maintenance;
• Ensure regular facilities maintenance with staff and volunteer support so museum is visitor ready;
• Ensure ADA accessibility standards are met; and
• With Curator’s assistance, implement Secretary of the Interior’s Standards for Historic Rehabilitation and the Seattle City Landmark’s Office requirements for caring for our log museum building.
• Support Museum Operations Coordinator to assure safe and efficient museum operations; and
• Facilitate security policies.
• Academic degree in nonprofit management, fundraising, communications, historic preservation, museology, or other area consistent with Job Summary;
• Minimum of three years administrative experience;
• Experience fundraising, including major gifts, grants, membership programs, and events;
• Experience working with historical societies and museums;
• Experience working with volunteers;
• Knowledge of nonprofit best practices and relevant state and federal law;
• Able to work independently, to manage time, and to delegate appropriately; and
• Able to travel in the Seattle area.
• Knowledge of QuickBooks or other accounting software;
• Knowledge of Little Green Light or other customer relationship management or fundraising software;
• Familiarity with the AASLH Standards of Excellence Program curriculum;
• Comfort and experience in collaborating with diverse groups of colleagues and the public; and
• Experience in building and facilities maintenance.
Send cover letter and resume to curator@loghousemuseum.org, subject line “Executive Director Position”. Applications received before November 9 will receive priority consideration.

To apply for this job email your details to curator@loghousemuseum.org