Website Puyallup Historical Society at Meeker Massion

Our History is our Heritage

Job Status: Part time (10 Hours with possibility of additional hours for events when needed). January and February as needed.
Pay: $13.00 per hour
Work Schedule: Two days 11:30am – 4:30pm a week or as calendar dictates
Reports to: Interim Executive Director
Position Summary:
The Administrative Assistant can be the first point of contact for the Puyallup Historical Society at Meeker Mansion and should be friendly, welcoming, engaging, and pleasant. This person will provide support to the Interim Executive Director by maintaining calendars, providing administrative and event support.
Crucial attributes include a high level of organizational and multi-tasking skills, excellent computer literacy, strong oral and written communication skills, and the ability to interact effectively with all levels of staff and volunteers, as well as board members and the public. The candidate must be comfortable working in a fast paced environment, often under pressure, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Essential Job Functions:
1. Contributes to a positive and professional work environment. Presents a positive and professional image and acts as an excellent goodwill ambassador for the Museum.
2. Opening Meeker Mansion by 12pm each work day the mansion is scheduled to be open to the public and close Mansion at 4pm each day, arming alarms, and securing the building for the evening.
3. Greets visitors and communicates with the public, staff, members, patrons, volunteers, and community leaders through, email, mail, and phone. This individual will be responsible for answering questions about the office, its functions, and opportunities. Responds promptly to phone and email inquiries.
4. Composes, types, and edits correspondence including memos, letters, etc. and maintains document management system, which allows for organization, easy document retrieval and record retention.
5. Provides daily updates to the Interim Executive Director to effectively communicate the status of their schedules, projects, pending appointments, and other issues as they arise.
6. Maintains updates to current/ upcoming events in the front office and maintains calendar as it relates to those events.
7. Manages the operation of the front office including inventory, office supplies, business forms, and operation of business machines.
8. Assists Interim Executive Director with any ongoing projects related to event/rental preparation, take down, and coordination. This may also involve working the day of an event/rental under the direction of the Interim Executive Director.
9. Performs basic operations of a Point of Sale including, but not limited to, opening/closing a till, ringing up sales and tours, as well as balancing a cash drawer at the end of each day.
10. Coordinates special projects as assigned.

Skills and Abilities
The ideal candidate will be self-motivated, extremely well organized, and able to proactively manage multiple agendas at once with diplomacy, accuracy, and good cheer. Excellent written and verbal communication skills, with at least a basic understanding and experience with Microsoft Suite programs. This high energy individual must be a self-starter and possess strong listening skills, the ability to work independently, confidentially, and within deadlines. Being able to work with a variety of people in a professional manner and display a friendly and professional phone demeanor is critical.
Physical Job Requirements
While performing this job the employee will be required to sit, stand, walk, and lift up to 50 pounds. On occasion this person will be asked to use access all four floors of the Mansion so they must be able to climb stairs on a regular basis. This individual will be required to do close work with a computer monitor and repetitive hand movement. Must be able to communicate verbally.

This is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, or abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

To apply please submit a resume and cover letter to the Interim Executive Director, Holly O’Brien at no later than Tuesday November 18th.

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